Committeee Meeting  Wednesday 8th  February, 2017

A committee meeting for Ibberton and Belchalwell Village Hall was held at the Village hall on Wednesday 8th February. Those present were the Trustees Mr. D. Old, Chairman, Mr J Yeatman, Miss B. Courage, Mr. J. Franklin Trustees; the committee,  Mrs. A. Newman, Mrs. K. Old, Mrs. M. Leamon, Mrs.H.Yeatman, Mrs B Knight, Mrs B. Simpson, Miss C. Lodder, Mr, A, Glover, with apologies from Ms J Lee,  , Mr. O. Yeatman Mr J Heath Chairman, Mrs J Heath

1.Election of Officers

Mr D. Old, Chairman of the Trustees, Chaired the election of officers

Mrs A Newman proposed Mr J. Heath as Chairman (in his absence) Mrs H. Yeatman seconded

Mrs. H. Yeatman proposed Mrs B. Simpson, as Vice-Chairman, Mrs K Old, seconded.

Miss B. Courage, proposed that Mrs. A. Newman continue as secretary, Mrs M Leamon, seconded.

Mr Jack Yeatman proposed Mr D Old continue as treasurer, Miss. B. Courage seconded.

Mrs.A.Newman proposed that Mr D Old become booking secretary, Mrs.K. Old seconded.

      The minutes of the last committee meeting were read and signed by the Chairman as correct.

2. Matters arising None

3. Review Hiring Fees

It was agreed that the hiring fees would remain the same as last year. Fees only increased at the previous AGM.

4. Maintenance Report – including review Fire & Health and Safety Risk Assessment – no features have changed since previous AGM.

All signed by the Chairman

              electric check items – emergency lights outside need replacing, smoke alarm in kitchen, - agreed that this work would be undertaken if price as was quoted in September

              Hot water heater – leaking problems - water softer unit will remain on top of cupboards

              Cleaning rota – people now needed for Mrs B Simpson - March, June and February

              Insurance valuation – concern that the hall was underinsured by insurance company. After photographs taken and correspondence the sum insured has been increased to £216,000 which includes 25% extra cover to future proof for 5 years. This means that the premium has increased by £33.47 an year. The valuation survey cost £120. Premium was £475.51 now £508.98 now includes the 25% free cover and removal of condition of average. Now we have eliminated any possibility of legal action against trustees due to buildings being underinsurance for 5 years, at a cost of only £24 per year. (Survey fee over 5 years)

              Cleaning rota – people now needed for March - Belinda, June-  Jason and February – Mary – all undertaking an additional cleaning month.

5. Fund raising and social events

Saturday 25th February Artsreach  – Ian Watt Guitarist

Friday 10th March

Film – no suitable films available

Mid Summer Barbecue Saturday 24th June – Barbecue   £8 adult ticket / £4.50 child’s - bring own alcohol/glasses  

Jumble Sale will be arranged once the date of Okeford Fitzpaine Village Hall publish their dates

6. Date for next meeting. Wednesday 6th September

7. Any other business

Meeting closed at 8.35 pm



Bookings phone 01258 817349              Ibberton & Belchalwell Village Hall              ibberton537 AT btinternet DOT com   

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