A.G.M.  Wednesday 8th February, 2017

The annual general meeting of the Ibberton and Belchalwell Village Hall was held at the Village hall on 8th February.

Those present were, Mr D. Old, Chairman of Trustees & Treasurer, Mr. J. Yeatman, Mrs. A. Newman, Secretary, Mrs. K. Old, Mrs. H. Yeatman, Mrs B Knight, Mr J. Franklin, Mrs. M. Leamon, Miss. B. Courage, Mrs B. Simpson, Miss C. Lodder, Mr A Glover,   Apologies from Ms J Lea, Mr. O. Yeatman Mr J Heath, Chairman Hall Committee, Mrs J Heath

1. Minutes of the last meeting AGM. Chaired by Trustee’s Chairman Mr Derek Old

2. No Matters arising

3. Trustees Chairman’s Report

The chair thanked all the committee for all their work over the previous year.

He mentioned that the Hall Committee would miss the invaluable service that the late Mrs Ruth Morris gave to the hall in her years as a committee member and Vice-Chairperson. Helping/supporting fund raising events and donating prizes. Since the previous AGM Mr Jason Franklin has agreed to become a hall Trustee to replace Mrs. J. Abel.

4. Secretary’s Report

The Secretary thanked everyone for their support to assist in this role. Recently the Chairman of the Dorset Hall’s Network has died so the committee is reorganising. This organisation offers support and guidance to village halls and we pay a subscription to them each year to be a member.    

5. Treasurer’s Report

The yearly accounts where presented ending 31st December 2016. The treasurer gave comparisons with the previous year’s income and expenditure. Both the hall and furniture hire income has risen; hiring fees were increased at the previous AGM. The hall had a trading deficit for 2016 of £450.85 due to completing paying for the oil tank, electric check, water leak problems, including a new stop cock and water loss, only 1 Artsreach event and a film that was poorly attended. An oil delivery had been received today. We seem to be using less oil perhaps the tank had been leaking for a while? The electric bill has increased by £36.62 some of which will cover the additional use by the defibrillator. The hall received a donation of £20 from Mrs B Knight to cover any additional electric charges this equipment had created. Mr Graham Dyke very kindly independently examined and audited the accounts. Mrs A. Newman will write and thank him on behalf of the Trustees and Committee.  

Proposed by Helen Yeatman and seconded by Kay Old that the accounts be accepted.

6. Booking’s Report

Hiring’s continue as before, parties, church events, parish council meeting, 2 elections and a regular hiring by a dog trainer. Unfortunately the dog trainer is finding that the number of puppies is declining and may discontinue classes. The car park has also been hired on a few occasions. The hire of furniture has increased of late including the stage. A lady has been in touch about hiring the hall for yoga sessions. At the moment she has booked from 10 to 4 pm on Saturday 25th February.

Election of Committee

Mr J Heath, Mrs. A. Newman, Mrs. K. Old, Mrs. M. Leamon, Mrs .H. Yeatman, Mrs B Knight, Mrs J Heath, Ms J Lea, Mr. O. Yeatman, Miss Carol Lodder, Mrs Belinda Simpson, Mr Andy Glover and Mrs A Newman all agreed to stand for the Committee in 2016.

Meeting Closed at 8. 15 pm. The date for the AGM will be decided at the meeting of the Trustees in September.



Bookings phone 01258 817349              Ibberton & Belchalwell Village Hall              ibberton537 AT btinternet DOT com   

Community Web Kit provided free by BT