Health, Safety and Hygiene Policy

Ibberton & Belchalwell Village Hall

 

General Statement of Policy

This document is the Health and Safety Policy of Ibberton and Belchalwell Village Hall

Our policy is to:

a) Provide healthy and safe working conditions, equipment and systems of work for

our employee(s), volunteers, committee members and hirers

b) Keep the village hall and equipment in a safe condition for all users.

c) Provide such training and information as is necessary to staff, volunteers and users.

It is the intention of Ibberton and Belchalwell Village Hall Management Committee to comply with all Health and Safety legislation and to act positively where it can reasonably do so to prevent injury, ill health or any danger arising from its activities and operations.

 

Ibberton and Belchalwell Village Hall Management Committee considers the promotion of the health

and safety of its employees at work

and those who use its premises, including contractors who may work there, to be of

great importance. The management committee recognises that the effective prevention

of accidents depends as much on a committed attitude of mind to safety as on the

operation and maintenance of equipment and safe systems of work. To this end, it will

seek to encourage employees, committee members and users to engage in the

establishment and observance of safe working practices.

Employees, hirers and visitors will be expected to recognise that there is a duty on

them to comply with the practices set out by the committee, with all safety

requirements set out in the hiring agreement and with safety notices on the premises

and to accept responsibility to do everything they can to prevent injury to themselves

or others.

 

Signed:

Name:

Position:

Date:

 

 

Organisation of Health and Safety

The Ibberton and Belchalwell Village Hall Management Committee has overall responsibility for health and safety at Ibberton and Belchalwell Village Hall.

The person (s) delegated by the management committee to have day to day responsibility for the implementation of this policy is/are:

Name:

Telephone No:

Address:

 

 

Name:

Telephone No:

Address:

It is the duty of all employees, hirers and visitors to take care of themselves and others who may be affected by their activities and to co-operate with the management committee in keeping the premises safe and healthy, including the grounds.

Should anyone using the hall come across a fault, damage or other situation which might cause injury and cannot be rectified immediately they should inform the person above, or the Bookings Secretary, as soon as possible so that the problem can be dealt with. Where equipment is damaged a notice should be placed on it warning that it is

not to be used and it should be placed in the

The following persons have responsibility for specific items:

First Aid box

Reporting of Accidents

Fire precautions and checks

Training in use of hazardous substances and equipment

Risk Assessment and Inspections

Information to contractors

Information to hirers

Insurance

 

A plan of the hall is attached showing the location of electricity cables, gas pipes, fire exits, fire extinguishers, fuse box, stop cock, boiler, stairs, 10ft access : Appendix 1

 

 

Arrangements and Procedures

 

3.1 Licence

The hall is licensed for the following activities by North Dorset District Council:

Premise Licence – a performance of a play, an indoor exhibition, an indoor sporting event,

a performance of live music, any playing of recorded music, a performance of dance,

entertainment of a similar description to that falling within a performance of live music,

any playing of recorded music or a performance of dance, entertainment facilities for making music,

entertainment facilities for dancing, entertainment of similar description to that falling within

entertainment facilities for making music or dancing .

Date licence was last renewed: 3 rd September 2005

 

3.2 Fire Precautions and Checks

Person with responsibility for testing equipment and keeping log book: Mrs Annette Newman

 

                                   Local Fire Brigade Contact: Chris Hewitt

                                   Fire Brigade Contact telephone number: 01305 251133.

Fire Certificate/Entertainment Licence issue date: n/a

 

Company hired to maintain and service fire safety equipment:

Name: Wessex Fire Protection Limited

Address: 19 Canberra Road, Weymouth, Dorset DT3 6AH

Tel No.: 01305 837400

Location of service record: Fire Aid Cupboard-Hall Kitchen

 

List of Equipment and its location: 

 

 

Item

Test interval(weekly/ monthly/annual)

Location

Service Date

Emergency Lighting

monthly

 

 

Fire exits-main hall

weekly

 

 

Fire fighting appliances

annually

 

 

Electrical installation

1/3/5 years

 

 

 

 

 

 

3.3 Procedure in case of accidents

The location of the nearest hospital Accident and Emergency/Casualty dept is:Dorchester

The location and telephone no. for the nearest doctor's surgery is: The Child Okeford Surgery,

Child Okeford   01258 860687    Dr.Prior

The First Aid Box is located in: Kitchen

The person responsible for keeping this up to date is: Mrs Newman

The accident book/forms are kept with this file. This must be completed whenever an accident occurs.

Any accident must be reported to the member of the management committee responsible, who is:

Mrs Newman

The person responsible for completing RIDDOR forms and reporting accidents is:

Mrs Newman

The following major injuries or incidents must be reported on RIDDOR forms:

fracture, other than to fingers, thumbs or toes;

.amputation

.dislocation of the shoulder, hip, knee or spine

.loss of sight (temporary or permanent)

.any penetrating injury to the eye (including chemical)

.injury from electric shock/burn leading to unconsciousness or requiring resuscitation or admittance to hospital for more than 24 hours;

.any other injury leading to hypothermia, heat -induced illness or unconsciousness or requiring resuscitation or requiring admittance to hospital for more than 24

hours

.unconsciousness caused by asphyxia or exposure to harmful substance or

biological agent

.acute illness requiring medical treatment or loss of consciousness arising from absorption of any substance by inhalation, ingestion or through skin

.acute illness requiring medical attention which may have resulted from a biological agent or its toxins or infected material

 

Relevant examples of reportable dangerous occurrences include:

.electrical short circuit or overload causing fire or explosion

.collapse or partial collapse of a scaffold over 5m high

.unintended collapse of a building under construction or alteration, or of a wall or

floor

.explosion or fire

 

3.4 Safety Rules

All hirers will be expected to read the whole of the hiring agreement and should sign

the hiring form as evidence that they agree to the hiring conditions. All new hirers will also be given information/training by the Booking Secretary about safety procedures at the hall which they will be expected to follow (e.g. fire evacuation procedures, use of trolleys to move equipment, use of equipment.) and will be shown the location of the accident book and Health and Safety file.

 

Risk Assessments for fire and hazards: Appendix 2

It is the intention of Ibberton and Belchalwell Village Hall Management Committee to comply with all Health and Safety legislation and to act positively where

it can reasonably do so to prevent injury, ill health or any danger arising from its activities and operations.

Employees, hirers and visitors will be expected to recognise that there is a duty on

them to comply with the practices set out by the committee, with all safety

requirements set out in the hiring agreement and with safety notices on the premises

and to accept responsibility to do everything they can to prevent injury to themselves

or others.

The committee has carried out Risk Assessments. The following practices must be followed in order to minimise risks:

.Make sure that all emergency exit doors are clear and unlocked as soon as the hall is to be used and throughout the hiring

.Do not operate or touch any electrical equipment where there are signs of damage, exposure of components or water penetration etc.

.Do not work on steps, ladders or at height until they are properly secured and

another person is present

.Do not leave portable electrical or gas appliances operating while unattended

Do not electrical sockets

Do not store of combustible material near a source of ignition

.Do not bring onto the property any portable electrical appliances which have not

been Portable Appliance Tested.

.Do not attempt to move heavy or bulky items (eg stacked tables or chairs) -use the trolleys provided

.Do not stack more than five chairs.

.Do not attempt to carry or tip a water boiler when it contains hot water. Leave it to cool.

.Do not allow children in the kitchen except under close supervision (e.g. for supervised cookery lessons or, in the case of older children, for supervised serving

of food at functions) Avoid over-crowding in the kitchen and do not allow

running.

.Wear suitable protective clothing when handling cleaning or other toxic materials

 

 

 

 

 

.Report any evidence of damage or faults to equipment or the building's facilities

to

.Report every accident in the accident book and to

.Be aware and seek to avoid the following risks:

~ Creating slipping hazards on stairs, polished or wet floors -mop spills immediately

~ Creating tripping hazards such as buggies, umbrellas, mops and other items

left in halls and corridors

~ Use adequate lighting to avoid tripping in poorly lit areas

~ Risk to individuals while in sole occupancy of the building

~ Risks involved in handling kitchen equipment e.g. cooker, water heater and knives

~ Creating toppling hazards by piling equipment e.g. in store cupboards.

Smoking is forbidden inside and outside the hall.

 

 

3.5 Contractors

The management committee will check with contractors (including self -employed persons) before they start work that:

.The contract is clear and understood by both the contractors and the committee .The contractors are competent to carry out the work e.g. have appropriate

qualifications, references, experience

.Contractors have adequate public liability insurance cover

.Contractors have seen the health and safety file and are aware of any hazards

which might arise (e.g. electricity cables or gas pipes)

.Contractors do not work alone on ladders at height (if necessary a volunteer should be present)

.Contractors have their own health and safety policy for their staff

.The contractor knows which member of the committee is responsible for

overseeing that their work is as asked and to a satisfactory standard.

.Any alterations or additions to the electrical installations or equipment must conform to the current regulations of the Institute of Electrical Engineers.

 

3.6 Insurance

Give details of the company providing the hall's Employer's Liability and Public Liability insurance cover:

Name and address of insurer  
Allied Westminster (Insurance Services) Ltd,
Allied House,
Holgate Lane,
Boston Spa, LS23 6BN

Telephone no of insurer   01937 845245

Policy No.  VH 88/0047440/BS64416

Date of Renewal 24/12/2011

Any risks excluded or special conditions users should be aware of

3.7 Review of Health and Safety Policy

The management committee will review this policy annually. The next review is due in February, 2011.

Committee members with responsibility for aspects of Health and Safety will report to the committee regularly, including any accidents, faults, misuse by hirers or other matters which could affect the health and safety of users or employees.

 

3.8 Address and telephone number of organisations that can give advice on

health and safety:

The Health and Safety Executive (See Appendix 7 -The HSE also have regional centres whose contact details can be obtained from their telephone line)

The Fire Authority

The local Environmental Health dept.

 

Food Hygiene Regulations 2006

This is a wide ranging set of regulations and effects everyone working in the food business however small. Regulation(EC) No 852/2004 on the hygiene of food stuffs and regulation (EC) 178/202 on general food law are the main pieces of legislation with which the Village Hall has to comply.

The regulation s are to ensure that food sold is fit for human consumption and free from contamination or adulteration.

The regulations lay down a minimum legal standard that local Authority Environmental Health have a duty to enforce.

Guidance of basic principles of food hygiene are available in the kitchen of the Village Hall.

 

The Children’s Act 1989

The purpose of the Act is to promote and safeguard the welfare of children

Organisers of care provision for children that lasts more than 2 hrs must register with the Local Authority Social Services Department and are subject to inspection by the Office for Standards in Education ( Ofsted) .

The village Hall Committee welcome inspection as a useful means of identifying points that need attention to ensure that the premises is safe

Water Supply (Water Fitting) Regulations 1999

All plumbing systems, water fittings and equipment supplied or to be supplied from the public water supply must conform to these regulations. The Village Hall Committee ensure that they do so.

 

 

Important issues associated with the Health, Hygiene and Safety in Ibberton & Belchalwell Village Hall

Working Alone

Volunteers, hires, contractors or tradesmen should not work alone on the property particularly if they are using ladders, chemicals or equipment that might pose a danger. When jobs are less risky checks should be made. A mobile phone and telephone number of someone who can administer first aid should be available.

Children in kitchens

Supervised cookery by children is allowed or older children helping with serving at charitable functions. Small children are not be allowed in the kitchen when caterers or volunteers are busy serving hot food or drink. This is to avoid the risk of scalds, burns cuts and other injuries occurring.

The Accident Book

An HSE Accident Book is located in the Kitchen Cupboard. Its purpose is to record minor incidents and accidents. Under the Data Protection Act 2004 accident books should not enable people to read personal information of others. To ensure that this does not occur individual records are removed and held separately by the Secretary. The cause of accidents will be investigated so as to reduce the risk of reoccurrence.

Hiring Procedure

Every hirer of the premises must have a written hire agreement. This must make clear Health and Safety Policies that hirers are obliged to follow. A hard copy of the Halls Hire Agreement is located on the notice board in the hall.

Role of the Booking Clerk

The Booking Clerk plays an important role in implementing the health and safety policy and carries this out by:

* Ensuring all hires complete a booking form.
* Ensuring that they are aware of the Health and Safety Policy as well as the hiring agreement
* Ensuring that they are aware of the fire exits and the evacuation procedure
* The location of the First Aid Box and Accident form
* That any portable electrical equipment brought into the hall must be PAT tested.
* To report any damage or faults.

Reference

ACRE 2006

Health and Safety Legislation in Village Halls

3.7 Review of Health and Safety Policy

The management committee will review this policy annually. The next review is due in February, 2012





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